Start 2013 off Right with Great Video Conferencing Etiquette

At SpaceCoast AV Communications, video conferencing is our business. Here are a few video conferencing etiquette tips for the best effects.  Little details such as the angle of a camera, the amount of light, and even the clothes you wear can drastically alter the experience and even the results of your meeting. So, before you prepare for your next meeting or conference via video, make sure you’re putting your best virtual self forward. Brush up on your video etiquette, or learn a few tips for success, in our nifty list of video conferencing do’s and don’ts.


Do…• Make sure you have the IP address or bridge number.{5add5779-3cd9-435b-bebd-23eb53704c3d}_Success_Strategies
      Be sure to include dial-in information in calendar 
      invites that you send out. 
• Set your camera presets before starting a call so you 
      can easily adjust them as needed during the call. This 
      is especially important in a large conference room. 
      You can set presets by positioning the camera and
       holding down on a number on the remote until it dings 
      “Preset Stored.”
• Avoid wearing very bright colors or very “busy” patterns;
       light pastels and solid, rich colors look best on screen.
      Stripes and small polka dots can make your meeting 
      attendees dizzy over video

• Close any drapes or blinds if there are windows in the room. Daylight is a variable light 
source and can conflict with interior room lighting, especially if it is behind you. If possible,
place a light or lamp in front of you, but off camera.
• Have a clean desk and bright professional background – solid light to medium blue walls
are best.
• Adjust the camera to fill the screen with the people on the call rather than furniture such as
the desk or chairs.
• If it’s just you calling in, place your camera above your monitor at eye level to help maintain
eye contact with others and frame yourself in your camera view from mid-chest to
just above the top of your head.
• Speak in your normal voice, without shouting, and do not lean into the microphone. If
concerned, ask the people at the other site if they can hear you.
• Mute your microphone when not interacting, but always assume you can be seen and heard.
• Participate in the video conference as if you are face-to-face, and use natural gestures
when you speak.

Place your camera in a position that causes {57976b8b-2362-46fb-8235-76b90013f2c8}_Dont
      you to have to look up or down.
• Display a view of yourself that is too wide or 
      too narrow. 
• Have a background that is messy, contains 
       bright windows, or is too dark or too light.
• Wear loose bracelets or watches as they can 
      cause loud noises when near a microphone.
• Have extra noises in your space, such as 
      phones, computers, or shuffling papers.
• Multi-task, such as sending emails or instant 
• Let people or animals interrupt the call

• Place your microphone too close to your speakers as this may cause feedback or an echo. 
• Eat or chew food, even with the microphone muted.
• Forget to test all presentation materials if showing content.

Useful Tips for Showing Content:

• Queue up materials before your meeting to make sure they are ready to be shared over video. It’s always a good idea to test your application and system in advance to make sure the content is working. 

• You may wish to send materials around to participants in advance in case there are any
technology glitches, or if participants are on a system that doesn’t show content well.

Remember, attending a video meeting or conference is just like attending one in person, so make sure to put your best foot forward, and always be prepared.

SpaceCoast AV Communications  |  |  Tel: 321.257.9700


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